Supports material acquisition activities. Receives, processes, verifies, and reconciles invoices. Verifies receipt of items, resolves issues, communicates with vendors. Typical duties include: • Enter purchase orders into purchasing system. • Verify receipt of items by comparing items received on packing slips to items ordered on purchase orders. Receive items purchased in Costpoint by reviewing and matching receipt of packing slips. • Enter invoices in system. Ensure receipt of items through packing slips. • Resolve purchase order, invoice, or payment discrepancies and documentation with buyers and vendors; insuring credit is received for outstanding memos. • Work with corporate office and vendors to request new vendor set ups in Costpoint. • Authorize payment for purchases by forwarding receiving and invoicing documentation to corporate office in timely manner. • Reconcile returns. • Reconcile processed work by verifying entries and comparing system reports to balances. • Verify vendor accounts by reconciling monthly statements and related transactions. • Keep information accessible by sorting and filing documents. • Work closely with buyers, finance, accounts payable to ensure smooth operations. • Maintain good vendor relationships through communications. • Protects organization's value by keeping information confidential. Support acquisition activities that involve purchasing, tracking, receiving and reconciling materials purchased (MILSTRIP) through the Navy Supply System.
Proficient in MS Excel software, Vendor Relationships, Organization, Customer Service, Documentation Skills, Supply Management, Attention to Detail, Thoroughness, Organization, Analyzing Information, PC Proficiency, Data Entry Skills, better-than-average Math Skills. Minimum of 1 year working experience with Microsoft Office (Word, Excel, Access, Outlook).
This position requires a Secret US DoD security clearance.
Prior Navy Supply System Experience a plus. Quality Management System (QMS) experience that is compatible with ISO 9001:2008. Experience with Deltek Costpoint software a plus.
Must be able to communicate effectively in English, both verbally and in writing. Must be able to interface effectively with all levels of technical and management personnel. ***When responding to this posting please reference job # SD19-16, Material Acquisition Specialist