Working knowledge of commercial market acquisition techniques in support of Government Contracts. • Receives requests for materials. • Researches potential vendors and exercises established Supply Chain Risk Management (SCRM) procedures to ensure vendors are properly vetted. • Works with corporate office and vendors to request new vendors get set up in accounting system. • Ensures required documentation for each purchase is complete and accurate, including proof of competition and sole source documentation, when required. • Enters purchase orders into purchasing system, confirms receipt of orders, and tracks orders to ensure they are received when promised. • Verifies receipt of items by comparing items received on packing slips to items ordered on purchase orders. Enters received purchases in accounting system. • Resolves purchase order, invoice, or payment discrepancies and documentation with buyers and vendors; insuring credit is received for outstanding memos. • Authorizes payment for purchases by forwarding receiving and invoicing documentation to corporate office in timely manner. • Reconciles returns. • Reconciles processed work by verifying entries and comparing system reports to balances. • Verifies vendor accounts by reconciling monthly statements and related transactions. • Keeps information accessible by sorting and filing documents. • Works closely with buyers, finance, accounts payable to ensure smooth operations. • Maintains good vendor relationships through communications. • Protects organization's value by keeping information confidential. • Support acquisition activities that involve purchasing, tracking, receiving and reconciling materials purchased (MILSTRIP) through the Navy Supply System. • Performs logistics tasks and other special projects as required.
Proficient in MS Excel software, Supply Chain Risk Management (SCRM), Math, and Data Entry. Minimum of 1 year working experience with Microsoft Office (Word, Excel, Access, Outlook). This position will be required to have and maintain a SECRET clearance.
This position requires a Secret US DoD security clearance.
Prior Supply Chain Risk Management (SCRM) experience a plus. Quality Management System (QMS) experience that is compatible with ISO 9001:2015.
Must be able to communicate effectively in English, both verbally and in writing. Must be able to interface effectively with all levels of technical and management personnel. ***When responding to this posting please reference job # SD20-28, Material Acquisition Specialist (DEPOT).