Administrative Assistant

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Reference Number:
Clearance Required:
Application Contact:
Min. Education:
High School
San Diego, CA
Travel Required:

Duties of Position

Qualified candidate will provide administrative support to the Human Resources & Financial Departments. • Maintains accurate and up-to-date human resource files, records, and documentation while maintaining confidentiality. • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately. • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management. • Posting new job requisitions on the company website as well as other posting outlets. • Collect and track applicant resumes in compliance with Affirmative Action Program (AAP) guidelines. • Assist in maintaining legal compliance by monitoring applicable federal and state requirements. • Prepare and coordinate travel to include booking and processing travel expense reports. • Assist with the preparation of monthly status reports by preparing MSR templates, compiling and analyzing contract, program, and financial data using various database programs. • Prepare technical and status reports for on-time delivery to Government customers. • Supports data collection and reporting activities • Backup assistance in creating and approving purchase orders (PO) for processing • Backup assistance with reception duties, switchboard telephone; greet visitors and implement visitor control by assigning appropriate badges. • Coordinate and arrange meetings, prepare agendas, reserve conference rooms and prepare facilities. Scan, make copies and assemble correspondence or other printed materials. • General office assistance as needed for typing, filing and faxing. • Performs other duties as assigned by management

Required Skills & Experience

• 2 years current or other relevant experience supporting Human Resources office and executive staff with document preparation and presentations, scheduling, meetings support, and maintaining business office standards and protocols. • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. • Punctual, reliable and detail oriented with excellent verbal and written communication and organizational skills. • Ability to accept tasking form multiple personnel and sources while being flexible, adaptable and demonstrating an ability to problem solve. • Positive, professional attitude and presence with the ability to interface effectively with all levels of office, technical and management personnel both inside and outside of the organization. • Additional requirements include experience in MS Office Suite; Word, Excel, Outlook, Power point, and Internet browser applications.

This position requires a Secret US DoD security clearance.

Preferred Skills

• Human resources: 2 years (Preferred) • Experience with Families First Coronavirus Response Act (FFCRA), Short & Long-Term Disability (STD & LTD), Pregnancy Disability Leave (PDL), Paid Family Leave (PFL), Family Medical Leave (FML), Workers Compensation and OSHA. • Experience using Costpoint and Deltek a plus. • Typing Speed 60 WPM

Additional Notes

Desired, Associates or higher in Business Management or Accredited Civilian Business School. Completion of an appropriate Military "A" school in Personnel Management may be substituted for the Associates or Business School requirement.


This position is Full-time, temporary. ***When responding to this posting please reference job # SD20-53

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*The majority of our positions require a DoD security clearance


Full-time employees are eligible for the following benefits enrollment from their date of hire:

  • Health Insurance - Centurum provides insurance for employee and dependent in a comprehensive package. Coverage for vision care is included. This option is available on a cost-sharing basis.
  • Dental Insurance - Available in conjunction with Health Insurance for an additional cost. Provides oral maintenance care for employee and dependent.
  • Basic Life Insurance - Company provided benefit for all full-time employees.
  • Supplemental Life Insurance - Optional life insurance coverage to employees at group rates.
  • Dependant Life Insurance - Optional coverage for dependents at a group rate.
  • Long Term Disability Insurance - Optional coverage available to employees at group rates.
  • Vacation and Sick Leave - Leave accrual is determined by length of service.
  • Holidays - The company observes ten paid holidays each year.
  • Retirement 401(k) Plan - Investments can be made into selected mutual funds under this plan. Employee is fully vested from plan entry date. The company may match employee contributions depending upon profit.

Centurum is an Equal Opportunity Employer, providing employment opportunities for all persons without discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, marital status, citizenship or any other characteristic protected by U.S. law. Centurum makes reasonable accommodations for persons with disabilities.